Optimal360: How Optimal Drives Transformation

Optimal360: Complete Visibility. Total Control. Smarter Decisions.

Your all-in-one solution for mastering complex IT environments. Designed to give organisations full visibility, robust compliance, and actionable insights, Optimal360 empowers you to optimise costs, strengthen security, and streamline operations, without the hassle of fragmented tools or lengthy procurement cycles. From discovery and compliance to usage metering and cost allocation, Optimal360 delivers a 360° view of your technology landscape, enabling smarter decisions and measurable savings.

In today’s fast-paced digital world, organisations often struggle with sprawling application landscapes, legacy systems, and rising costs. These challenges can lead to security vulnerabilities, compliance risks, and inefficiencies that hinder growth and innovation.

How Can Businesses Take Control?

At Optimal, we specialise in helping organisations gain full visibility and control over their technology environments. Our approach combines advanced software metering with strategic partnerships to deliver a comprehensive solution for application discovery, security, compliance, and cost optimisation.

Does this sound like you?

• We don’t know who’s using our software
• We don’t have overview of renewals, packages, optimsation
• I don’t think we’re audit ready
• Is our software compliant? Are users installing pirate software?
• Software costs are way too high! How do we find savings?

Our Multi-Layered Solution, The Power of Integration

Modern IT environments are complex, and managing them effectively requires more than a single tool. That’s why Optimal delivers a holistic approach to application discovery, security, compliance, and cost optimisation, all under one roof.

Individually, these capabilities are powerful. Together, they create a comprehensive ecosystem that gives you full control over your IT environment, without the need for fragmented solutions or lengthy procurement cycles.

This integrated approach empowers organisations to make data-driven decisions, reduce unnecessary spend, and strengthen their security posture, all without lengthy procurement processes.

Discover and Map Your Entire IT Landscape

Visibility is the foundation of optimisation. Optimal360 provides automated discovery of applications, servers, and dependencies across your infrastructure.

Comprehensive Auto-discovery

An accurate inventory that is always audit-ready. Populate your inventory quickly and effortlessly with an extensive range of auto-discovery tools that support physical, virtual, cloud, and hybrid infrastructures.

1. Discovery tools are agentless and/or agent-based (don’t compromise, mix and match!).
2. All discoveries can be scheduled ensuring your inventory is always up-to-date.
3. Multiple discovery protocols supported (SNMP, WMI, SSH, Modbus, IPMI, & more).
4. Native support for popular virtualization platforms, both public and private cloud included.
5. Native support for blade chassis, load balancers, UCS, mid-range, mainframe, and more.
6. Custom discovery and integration support with RESTful APIs, webhooks, sample scripts, and open-source tools.

Software Inventory

Optimal360 powerful software discovery provides organizations a comprehensive, accurate profile of the software deployed on Windows and Linux machines across the entire IT infrastructure, from the server to the desktop.

1. Current usage to license counts
2. Prohibited software
3. License agreements and expiration dates
4. Purchased vs. installed software
5. Customizable notification alerts
6. Compliance & manage costs

Track Relationships Between Assets

Optimal360 asset tracking software provides the powerful ability to track and visualize operational dependencies.

1. Display downward dependencies from Virtual Host or Blade Chassis to contained VMs
2. Visualize service connections between them
3. See a clear map of your operations
4. Quickly understand the trickle-down effect of a service interruption if a blade or service were to become unavailable

Hardware Inventory

Optimal360 locates and updates your devices automatically, making it easy to document physical, virtual, blade, clusters, switches or any other device types.

Featuring easy to use, multi-edit, data entry pages, which allow you to add and modify hardware components from a single page. While editing a device, simply open a new tab to see all locations where that part number exists, and inventory counts for that specific model or part number as well.

Unified Asset Visibility and Security Posture

Optimal360 transforms asset intelligence into intelligent action. See the difference maker across your key initiatives.

Mitigate Threat Exposure

Find and fix prioritized exposures of all kinds across your attack surface – reducing risk with continuous asset discovery, intelligent assessment, and streamlined mitigation workflows.

1. Diagnose risk – Scope, discover, and prioritize which exposures to tackle with the right context and direction to focus your team’s efforts.
2. Take action – Run large-scale automations, design logical workflows, and execute mitigation steps with our suite of actionable services.
3. Report results – Prove program effectiveness with helpful charts that track the full lifecycle of exposures from discovery to close.
4. No blind spots, no surprises – Gain total attack surface awareness with Optimal360 unparalleled data advantage. See every asset and exposure clearly and consistently to eliminate gaps and hidden risks.
5. Prioritized to your capacity – Not every vulnerability is critical, and not every exposure is urgent. Optimal360 provides a tailored model to prioritize risks by criticality and align actions within your team’s issue budget.
6. Built for accuracy and speed – Sacrificing breadth or depth isn’t an option. Optimal360 ensures precise, reliable data, empowering you to confidently execute large-scale mitigation efforts without compromise.
7. Covers the full asset lifecycle – Vulnerabilities surface, configurations drift, and policies fail. With bi-directional integrations across all your critical systems, your assets are continuously verified for state, posture, and exploitability.

Accelerate Incident Response

Transform SOC efficiency by connecting accurate asset intelligence to decisive action, reducing triage time while opening up more proactive threat hunting opportunities.

1. Contextualize impact – Quickly fill knowledge gaps with enriched asset profiles to understand alerts and assess issues with confidence.
2. Visualize reach – Map each asset’s relationships, state, and potential exposures to understand its impact on your broader attack surface.
3. Operationalize insights – Drive actionable outcomes by aligning risk with response, enabling targeted remediation and continuous policy enforcement.
4. Ground investigations in the truth – Start every investigation with fully enriched and contextualized asset data. Optimal360 provides a unified view of your environment, ensuring you know exactly what assets exist, their relationships, and their risk profile, so you can act with confidence.
5. Triage alerts with ease – Use enriched asset context to assess alerts with confidence. Optimal360 helps you quickly understand exposure and impact, focusing your response on real threats while avoiding time wasted on false positives.
6. Measure incident response ROI metrics – Optimize response performance with measurable improvements. Optimal360 tracks key metrics like mean time to detect, respond, and remediate, while reducing time spent locating and inventorying affected assets.
7. Close gaps with continuous action – Respond to incidents with targeted, point-in-time fixes while automating workflows to enforce security policies. Continuously synchronize and act on asset data to keep your environment secure and compliant.

Combat Shadow IT Sprawl

Eliminate blind spots across your distributed environment by identifying and addressing unauthorized tools and applications with continuous asset discovery, risk and cost assessments, and simple remediation workflows.

1. Discover assets – Continuously uncover all tools, SaaS platforms, and devices, including those flying under the radar.
2. Assess risk & ownership – Identify risks and pinpoint ownership for every asset with enriched data and actionable context.
3. Verify good hygiene – Ensure all tools, applications, and devices meet security and compliance standards with continuous validation.
4. Comprehensive asset discovery – Quickly uncover unapproved tools, SaaS platforms, and devices across your entire environment. Optimal360 integrates with thousands of systems to aggregate and correlate data for complete visibility into shadow IT sprawl.
5. Context-rich asset insights – Understand the risk and ownership of every unapproved tool or device in seconds. Optimal360 enriches asset data with critical context to prioritize and address shadow IT risks effectively.
6. Dynamic asset visualization – Spot anomalies in IT adoption, spend, and ownership at a glance. Optimal360’s Asset Graph visualization maps managed and unmanaged assets, revealing hidden shadow IT activity.
7. Actionable remediation workflows – Bring shadow IT under control with precision and speed. Optimal360’s Enforcement Center enables automated workflows to block, eliminate, or manage unapproved tools and devices with ease.

Secure M&A Execution

Quickly assess the risks you’re inheriting with every acquisition, with a complete view of the target’s assets and exposures – all in a unified view.

1. Assess posture – Evaluate vulnerabilities, misconfigurations, and coverage gaps to understand the risk profile of your new IT landscape.
2. Reconcile gaps – Align the target’s environment to your standards with precise insights and direction remediation actions.
3. Unmatched speed for M&A discovery – Start your diligence with the truth, not guesses. Optimal360 delivers a complete, accurate, and up-to-date model of all assets across your target’s IT environment, giving you a head start in planning.
4. Seamless tech stack reconciliation – Unify disparate environments by consolidating assets, aligning tagging strategies, and improving hygiene. Optimal360 simplifies the integration process, ensuring a clean, consistent, and optimized IT landscape post-M&A.
5. Risk prioritization you can trust – Cut through complexity with enriched asset data that highlights the most critical risks. Optimal360 empowers you to focus on actionable priorities and reduce inherited risk with confidence.
6. Smart IT & Security consolidation – Make informed decisions about software and tools with detailed insights into redundancies and inefficiencies. Optimal360 helps you optimize IT and security investments for post-M&A success.

Compliance Without the Headache

Software audits can be costly and disruptive. Optimal360 provides continuous license compliance monitoring and audit defense, ensuring you stay compliant and avoid penalties.

Compliance: Protecting Your Organization from Risk

A verified, contract-backed snapshot of your current licensing position, combining targeted data collection, legal interpretation, and licensing expertise, to help you take control in high-pressure situations.

Cost Control: Maximize Value from Your Licenses

A precise view of your licensing spend backed by entitlement analysis, legal insight, and expert negotiation strategies to give you the evidence and leverage for better financial outcomes.

Strategic Planning: Build a Future-Proof Licensing Strategy

A one-time, data-driven roadmap, supported by contractual insight and licensing expertise that aligns your licensing position with upcoming technology and business initiatives.

1. Know Exactly What You Own: We gather and validate every contract, purchase record, and renewal filling gaps when documents are missing. Our legal team interprets your rights across complex agreements to create a rock-solid foundation.
2. See Everything You’ve Deployed: We uncover every software deployment; physical, virtual, and cloud capturing full virtualization and hardware details for complete, verifiable visibility.
3. Turn Data Into Your ELP: We align validated entitlements with actual usage to build your Effective License Position, adjusting metrics, server roles, and bundling terms for a precise compliance snapshot.
4. Pinpoint Gaps and Risks: We identify compliance issues, whether you’re preparing proactively or already facing an audit, so you can address them with clarity and prevent unnecessary costs.
5. Close Gaps, Cut Costs: We guide you through fixes, architectural, configuration, or process changes, that resolve compliance issues and unlock real savings.
6. Maximize License Value: With your ELP in hand, we map a 3–5 year roadmap for consolidation, tier changes, or platform shifts that deliver lasting savings.

Usage Metering and Cost Optimisation

Finally, Optimal360 focuses on software usage metering, cost allocation, and optimisation. We help you understand how your applications are actually being used, so you can make informed decisions about renewals and rationalisation.

1. Enterprise-wide Monitoring: Generate accurate historical usage of applications associated with a license manager. Import these data to your preferred BI tool for more convenience.
2. IT Chargeback: Implement a fair chargeback system based upon actual usage data which can be broken down to departments, business units, projects, user groups or individuals.
3. ROI Analysis: A focused investigation of the usage-based cost driving software for an organization is needed in order to demonstrate that software resources are deployed in a way which maximize both effectiveness and efficiency.
4. Technology Adoption: View usage by version to identify: training needs, super users, potential security risks in old versions and uptake of new versions.
5. Vendor Negotiation: Take advantage of collected data to be better equipped for contract renewals.
6. Optimize License Usage: Discover opportunities for optimization by identifying the true active usage of your software applications and automatically harvesting idle licenses.

How This Helps You

• Cost Optimisation: Identify underutilised resources and cut waste.
• Compliance Assurance: Stay audit-ready and avoid costly penalties.
• Security Improvement: Reduce risks from outdated or unmanaged applications.
• Operational Efficiency: Free up internal teams to focus on strategic initiatives.

Ready to Transform?

For more information, contact us at enquiries@optimal.world | www.optimal.world

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